Attendee Policies
Cancellation Statement
ASTRO reserves the right to cancel this 2024 Advocacy Day because of unforeseen circumstances.
View information on the Registration Cancellation Policy (available soon).
Equal Opportunity Statement
ASTRO events and activities are available without regard to race, color, sex, national origin, disability, age or veteran status as provided by law and in accordance with the Society’s respect for personal dignity.
Age Requirement for Attendees
Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official ASTRO function. This includes, but is not limited to, all sessions and the Exhibit Hall.
Access to Your Contact Information
Your registration information is being used by ASTRO in various ways to facilitate meeting operations. It also may be used to create a mailing list that ASTRO provides to exhibitors and others in accordance with ASTRO policies. 2024 Advocacy Day, including registration and housing and use of any personal information obtained, are governed by ASTRO's Terms of Use and Privacy Policy.
Recording (Audio, Video and Still Photography)
Any photography, filming, taping, recording or reproduction in any medium, including via the use of tripod-based equipment and mobile devices of any of the programs and/or posters presented at 2024 Advocacy Day, without the express written consent of the American Society for Radiation Oncology is strictly forbidden.
Smoking
The Royal Sonesta Washington DC Capitol Hill is a non-smoking facility.
Special Assistance
ASTRO is committed to making the meeting accessible to all individuals. If you have a disability as identified by the Americans with Disabilities Act, please contact us at 1-800-541-6058 or ASTRO's meeting department.
Security and Attendee Conduct Information
For security reasons, 2024 Advocacy Day badge will be required for admittance to all events. Badges should be worn and visible at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the conference:
- 2024 Advocacy Day badges are the sole property of ASTRO.
- Badges are not transferable.
- False certification of individuals as 2024 Advocacy Day attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any 2024 Advocacy Day event, or any inappropriate or unauthorized conduct will be just cause for repossessing badge of any individuals involved and expelling all parties involved from the Meeting without obligation on the part of ASTRO for refund of any fees.
In addition, individuals who are part of 2024 Advocacy Day may not engage in any demonstrations or other behavior that ASTRO deems potentially disruptive to the conduct of the Meeting. Violation of this rule is grounds for immediate dismissal from the meeting and/or ineligibility for attendance at future ASTRO events. Any person who is dismissed from the meeting may request that ASTRO review the matter, provided, however, that the individual understands that such dismissal will be effective immediately and will continue until and unless ASTRO issues a contrary decision.
ASTRO Official Photography
ASTRO reserves the right to document and capture events at 2024 Advocacy Day. An individual attending 2024 Advocacy Day understands that their image or likeness may be captured in the photographs taken during the meeting and grants ASTRO unrestricted permission to use and publish photographs or video images of themself for any purpose authorized by ASTRO, including but not limited to website use, publications, promotional marketing and advertising use, etc.
Amendment to Attendee Policies
Any matters not specifically covered by these Attendee Policies shall be subject solely to the decision of ASTRO. ASTRO may, at any time, amend or add further policies, and all amendments and/or additions made shall be binding on all attendees equally along with the foregoing Attendee Policies.
