ASTRO-BCRF Radiation Oncology Visiting Away Rotation - Application and Search Criteria

The Radiation Oncology Visiting Away Rotations application period is open May 8 through June 5, 2024. ASTRO must receive complete applications and all supporting materials by the application deadline.

Application Requirements

The online application for all applicants must include:

• Statement of Interest Address your interest in the field of radiation oncology and the ASTRO-BCRF Visiting Rotations in Radiation Oncology program. Limited to 500 words.
• Applicant Photo
• CV: Attach your complete curriculum vitae (including all past and current funding from any source). Limited to two pages.

Clinical Rotation Applicants must provide:

• Letter of Acceptance:  Provide a letter from the program director at the host (away) institution’s residency program.
• Letter of Commitment: Provide a letter from the program director or department chair at the home institution that confirms the applicant’s availability to participate in the program.
• Rotation Plan: Describe clinic activities and any educational opportunities, lectures, didactics within the department, cancer center and/or institution available to the medical student.

Research Rotation Applicants must provide:

• Letter of Commitment: Provide a letter from the host mentor or program director. The letter of commitment should confirm that the institution is able to support the project.
• Structured Research Abstract: Limited to 750 words. Must contain the following sections:
  1. Background and Significance
  2. Specific Aim
  3. Preliminary Data
  4. Research Design and Methods
  5. Conclusion
  6. Research Assurances: Submit IRB approval or statement of pending approval
• Mentorship Plan (written together by the mentor and applicant): Provide a maximum of one page describing a detailed clinical exposure and research plan for the fellow to include: 
  1. Clinical exposure, averaging at least once weekly.
  2. Research timeline and specific tasks to be completed by fellow.
  3. Plan for regularly scheduled meetings with the mentor and fellow.
  4. Delineation of available resources and environment: 
     • Facilities to be used at the institution where the research will be undertaken.
     • Any specific equipment you might need to complete the project.
     • Any other additional information the committee might need to know to ensure the project can be completed successfully.
     • Other education: Describe any other educational opportunities, lectures, didactics within the department, cancer center and/or institution available to the medical student.
• Mentor Biosketch (NIH Style)
• Applications must be submitted in proposalCENTRAL.
  • Emailed, faxed or mailed applications will not be considered. 
  • If you need help creating a proposalCENTRAL account, please read the instructions. 
  • Once you create a proposalCENTRAL account, log in and click on the “Grant Opportunities” tab, then filter by Grant Maker and select ASTRO from the dropdown menu.
  • Finally, click on the Apply Now link for the ASTRO-BCRF Radiation Oncology Visiting Away Rotations Application, and begin submitting your information.
  • If you have any issues, please email your situation. for assistance.

Selection Review Criteria

The HEDI Workforce Diversity Committee will review and score applications based on the following factors:

1. General qualifications of the applicant. Priority will be given to third- and fourth-year medical students; however, all medical students are eligible to apply. Applicants from medical schools without an affiliated radiation oncology residency and/or an affiliated comprehensive cancer center are encouraged to apply. 
2. The applicant’s acceptance into a rotation within an established radiation oncology residency program. 
3. The applicant’s personal statement and rotation plan.
4. Letters of support from the applicant’s program director and department chair.

 Applicants will be notified of the outcome of their applications by email.