Frequently Asked Questions

Where and when will 2020 Multidisciplinary Head and Neck Cancers Symposium take place?

The 2020 Multidisciplinary Head and Neck Cancers Symposium will take place February 27 - 29, 2020, at the following location:

The Westin Kierland Resort and Spa
6902 E. Greenway Pkwy.
Scottsdale, AZ 85254

Who is the target audience for 2020 Multidisciplinary Head and Neck Cancers Symposium?

This symposium convenes radiation and medical oncologists, head and neck surgeons and all members of the treatment team for a practical and comprehensive examination of current head and neck cancer care.To view a more detail breakdown, please visit our Attendee Demographics page.

How do I sign up to exhibit?

You can sign up by filling out the application located on the Reserve a Booth page. Please send all completed applications to John Barrett at john.barrett@spargoinc.com or 703-654-6490.

How do I select my booth number preferences?

When completing your initial exhibitor application, you may select up to three preferred tabletop numbers found on the Exhibit Hall floor plan. 

Tabletop exhibits are assigned on a first-come, first-served basis with preference being given to meeting sponsors. While every effort will be made to honor your specific request, we are unable to guarantee spaces. 

How much does a exhibitor tabletop booth cost?

A tabletop booth costs $4,000 for exhibitors. 

Can I pay for my booth by check?

We strongly recommend you pay by credit card but we accept check payments upon request. In order to pay by check, submit your exhibitor application to john.barrett@spargoinc.com along with an invoice request. 

Check payments must be received one week prior to the start of the meeting. All checks that are not received one week before the meeting will cause forfeiture of the exhibiting space. 

Are there any special discounts for a booth space at 2020 Multidisciplinary Head and Neck Cancers Symposium?

No, there  are no special pricing or discounts for the 2020 Multidisciplinary Head and Neck Cancers Symposium.

What is included in the booth fee?

The following is included with all booths:

• 6 foot draped table
• Two chairs
• Two Exhibitor Badges/Registrations
  (additional available for purchase)
• Post-Show Attendee List
• Exhibitor Listing on the website
• Exhibitor Listing on the Pocket Program
• Access to education sessions
  (on a space available basis. Please note, exhibitors are not eligible to receive Continuing Medical Education credits)
• Meals that are served in the Exhibit Hall as well as the Poster Reception
• Participation in the Passport to Prizes Program
   

Who is the General Services Contractor?

GES Exposition Services Inc. is official General Services Contractor. You can order services through them by going to the Order Booth Services page. 

Who is the official Audio Visual Provider?

Projection AV is ASTRO's official AV vendor for the 2020 Multidisciplinary Head and Neck Cancers Symposium (excluding power and internet). Any AV orders needed for an exhibit booth can be ordered through the 2020 Multidisciplinary Head and Neck Cancers Symposium AV Form.

All electrical and internet orders will need to be completed by PSAV at The Ritz-Carlton, Washington DC. Please view the Electrical and Internet form to complete order.

View Order Booth Services to complete your AV, electrical and/or internet order. 

How can I market my company to attendees at the 2020 Multidisciplinary Head and Neck Cancers Symposium?

Show Management will provide a complimentary listing on the meeting website as well as a complimentary listing in the official 2020 Multidisciplinary Head and Neck Cancers Symposium Pocket Program. 

The Pre-show Attendee List is available for purchase and is delivered four weeks out from the meeting. If you wish to purchase the Pre-Show Attendee List, please contact John Barrett at john.barrett@spargoinc.com or 703-654-6490.

You can also view optional Promotional Sponsorship Opportunities for further promotional opportunities.

Do I need to register staff that will man our booth?

Yes, all personnel working the booth must be registered and must have an exhibitor badge. You can register exhibits staff by going to the Exhibitor Tools and completing the Exhibitor Registration Form.

What is the Passport to Prizes Program?

The Passport to Prizes Program is a booth traffic program that allows attendees an incentive for visiting booths to complete their Passport. General exhibitors who paid the booth fee are eligible to participate for the Passport to Prizes Program at no additional costs.

For more information visit the Passport to Prizes Program section on the Reserve a Booth page. 

Where will the Exhibit Hall be located?

The Exhibit Hall is located in the Kierland Grand Ballroom 1 and 2 on the second floor of the Westin Kierland Resort and Spa.

When can I set up my booth?

Exhibitor booth set up is on Wednesday, February 26, 2020, from 4:00 p.m. - 7:00 p.m. All booths must be set up during this time.

Do I need to order carpeting?

No, the  Kierland Grand Ballroom 1 and 2 is fully carpeted. No additional carpeting is needed.

What are the exhibit hall hours?

To view a full schedule of sessions, meals and more please visit our General Information page.

When can I begin to dismantle my booth?

Exhibit Hall dismantle begins Friday, February 28, 2020, from 3:30 p.m. - 5:30 p.m. Exhibitors may not dismantle prior to this without Show Management approval.

What giveaways/raffles are permitted?

For the complete giveaway policy and examples of permissible giveaways, please refer the Policies page.

Questions

Still have questions about exhibiting at 2020 Multidisciplinary Head and Neck Cancers Symposium?

Visit our Key Contacts page for assistance.