Exhibitor Rules

View the 2025 ASTRO Annual Meeting Exhibitor Rules, Regulations and Policies.

Reserve A Booth

For more than 60 years the ASTRO Annual Meeting has been an all-encompassing event connecting thousands of health care professionals in the cancer treatment field and industry partners through a robust scientific and educational program and state of the art Exhibit Hall.

As the leading event in the field, the ASTRO Annual Meeting presents you with the opportunity to promote your company, increase your brand recognition, connect with existing clients and reach potential customers.

Join us in San Francisco for the 2025 ASTRO Annual Meeting and showcase your products and solutions to radiation oncologists, medical physicists, medical dosimetrists, administrators and other health care professionals shaping the world of radiation oncology. View the 2024 ASTRO Annual Meeting registration analysis.

Exhibitor Application
Exhibitor Prospectus

New Exhibitors

Prior to booth selection, all first-time exhibitors must submit a two-page application along with a short company description for approval by ASTRO. Download the Application and Contract for Exhibit Space and be sure to provide your top three booth preferences. Completed application must be submitted via email. If approved, you will be sent notification of your booth assignment.

2025 Floor Plan

 


Please contact John Barrett with any questions.

Exhibit Rates

 
SPACE
Corporate Member$45 per square foot
Non-corporate Member$47 per square foot

 

CORNER
Additional $500 per corner

 

ISLAND
Additional $2,000 per island

 

SECOND LEVEL
$21.50 per square foot

Minimum booth size is a 10 foot by 10 foot booth.

Exhibitor Benefits

  • Complimentary listing on the ASTRO website for six months.
  • Complimentary listing in the ASTROnews Annual Meeting Guide and the Annual Meeting Portal when submitted by the deadline.
  • Complimentary postshow attendee list.
    Please note that exhibitors will be required to sign a licensing agreement prior to obtaining the list and other eligibility requirements apply. Registrants have the option to decline to have their name provided on this list.
  • Four complimentary exhibitor booth personnel registrations for each 100 square feet of exhibit space. Additional exhibitor registrations available for purchase.
  • Five complimentary Exhibit Hall passes for preferred customers.
  • Access to the educational programs on a space-available basis and real-time livestreaming of the virtual meeting product. Please note, exhibitors are not eligible to receive continuing medical education credits.

Expo Suites

Take advantage of private meeting space in the Exhibit Hall for your company. Exhibitors who purchase an Expo Suite will have access to their assigned Expo Suite space during show hours on Sunday, September 28 - Tuesday, September 30, 2025.

Expo Suites consist of only bare space. Exhibitor will need to work with the ASTRO General Service Contractor to provide walls, carpeting, electrical and any other materials and furniture required.

For more information on Expo Suites, please contact the ASTRO Exhibit Sales team at 703-631-6200.

Exhibitor Rules

Please review the 2025 Exhibitor Rules, Regulations and Policies.

Questions about exhibiting?

Please contact our Exhibit Sales Team at SPARGO, Inc.

John Barrett
703-631-6200|[email protected]


American Society for Radiation Oncology
251 18th Street South, 8th Floor
Arlington, VA 22202
Telephone: 703-502-1550
www.astro.org

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