Because Your privacy is important to You and to ASTRO, ASTRO will operate the http://www.ASTRO.org ("ASTRO Web Site") by the following principles. The principles apply to information that personally identifies You ("Personal Information"). BY CONSENTING TO THE TERMS OF USE AGREEMENT FOR THE ASTRO.ORG WEB SITE, OR BY USING THE WEB SITE, YOU CONSENT TO THIS PRIVACY POLICY.
1. Personal Information
The portion of the ASTRO Web Site accessible to the general public will not expressly ask for information that personally identifies You or that allows the ASTRO Web Site to contact You.
The Members Only portion of the ASTRO Web Site ("Members Only Site") will expressly ask for Your Web Site Unique ID and Your password to access the Members Only Site. The information that You provide to ASTRO to become a Member during the ASTRO Member registration or renewal process, including name, address, phone and payment information, together with any additional information You provide to ASTRO and information regarding the manner in which You use Your ASTRO Membership, will not be processed or disclosed by ASTRO except as permitted by this Policy or as required or allowed by applicable law or legal process.
The following information is requested and or collected when You register to become a Member or update Your Membership with the ASTRO Web Site:
Contact Information
Financial Information
- Your full name
- E-mail address
- Work and Home address (including state, city, ZIP code and country).
- Telephone (Work)
- Telephone (Home)
- Your facsimile number
- Credit Card Number for dues payment (if paid by credit card)
Unique Identifiers
Work Information
- ASTRO Membership Number
- ASTRO Web Site Unique ID
- ASTRO Web Site Password
- Social Security Number
Medical Background
- Your title
- Professional Obligations
- Current duties
Demographics
- Medical School
- Medical Education/Training (Internship & Specialty Training)
- Medical Experience
- Types of certification
- Membership in National, Regional or Local related Societies
Other
- Your Birthdate
- Gender
- Type of Member
- Names of Two Active Members as Sponsors
- Required Information
From time to time, You may purchase ASTRO products or services, including ASTRO organized or sponsored meetings or courses, or ASTRO may conduct surveys of ASTRO’s Membership regarding Member preferences for ASTRO products or services, including ASTRO organized or sponsored meetings or courses. At that time, You may also supply other information to ASTRO at Your option, such as information about Your travel and lodging preferences and interests, meeting or course selections, additional financial information for payment purposes, and preferred informational topics.
The ASTRO Web Site is not designed to attract children under 13 years old, and Members are required to be 18 years of age or older. Accordingly, ASTRO will not knowingly collect or maintain information at the ASTRO Web Site from children.
2. Accuracy of Personal Information
When possible, the ASTRO Web Site will provide You with the means to make sure that Your Member information is correct and current. You may view Your name, title, address, phone number, facsimile number and e-mail address collected from You when becoming a Member or renewing Membership by entering the Members Only Site (using Your ASTRO Web Site Unique ID and ASTRO Web Site Password) and then reviewing Your information in the On-Line Membership Directory. You may also view Your more detailed listing in the paper copy of the American Society for Therapeutic Radiology and Oncology Membership Directory distributed on a regular basis to all Members. For any other information not appearing in the On-Line Membership Directory or in the paper copy of the Membership Directory, You must contact ASTRO directly in one of the four ways listed below. To correct any factual inaccuracies, You must send ASTRO a request that shows the error and the requested change. Information provided in response to surveys and financial information kept for accounting purposes may not be corrected; however, information provided to purchase ASTRO products or services may be altered by contacting ASTRO.
ASTRO will make a good faith effort to process valid changes, but ASTRO does not promise to do so within a particular time frame. ASTRO will send You a confirmation e-mail once a change is effected.
The ASTRO Web Site gives users the following options for contacting ASTRO to change or modify information previously provided:
- Mail to the following postal address: Changes
The American Society for Therapeutic Radiology and Oncology
8280 Willow Oaks Corporate Drive
Suite 500
Fairfax, VA 22031 - Call the following telephone number: (703) 502-1550
- Fax the following telephone number: (703) 502-7852
3. Protection of Personal Information
ASTRO endeavors to protect the security of data collected on the ASTRO Web Site. The ASTRO Web Site uses an encrypted connection when transferring sensitive Personal Information. ASTRO also has put in place physical, electronic, and managerial procedures to safeguard and secure the information ASTRO collects online in accordance with industry standards. When ASTRO contracts with third parties to perform any services supporting the Web Site, such as meeting planning services, ASTRO will endeavor to ensure that the third parties protect the security of the Personal Information collected with comparable security standards.
4. Use of Personal Information & Opt-Out Policy
ASTRO uses Your Personal Information to operate the ASTRO Web Site, to contact You (including regular e-mail alerts and ASTRO meeting or conference notices); to effect, enforce, investigate, collect on and account for transactions related to the ASTRO Web Site; to populate Your entry in ASTRO’s Membership Directories (on-line, electronic and paper versions); to adjust ASTRO’s offerings of products and services; to sell mailing labels of ASTRO Members; and to comply with applicable law. This may include without limitation processing and verifying orders for products, courses and conferences attendance; verifying Member credentials to maintain reasonable security; providing ASTRO with information regarding developing new features, products and services for Members and contacting You regarding new features, products and services. ASTRO may provide Your information, or You may provide Your information directly, to third parties who are responsible for implementing some of ASTRO’s services (e.g., meeting, conference or course registration and payment). Financial information that is collected is used to bill You for products, services and dues. Unique Identifiers (such as Social Security Numbers) are used to verify Your identity.
ASTRO uses Your IP address to analyze trends, track a user’s movement through ASTRO's Web Site, help diagnose problems with ASTRO’s server, and to administer ASTRO’s Web Site. IP addresses are not linked to Personally Identifiable information.
ASTRO uses "cookies" to save Your ASTRO Web Site Unique ID and ASTRO Web Site Password so that You do not have to re-enter it each time You visit the ASTRO Web Site.
The ASTRO Web Site contains links to other sites, including to cosponsors of ASTRO meetings and courses. ASTRO may share information obtained from attendees of courses, conferences or meetings with cosponsors of such courses, conferences or meetings. ASTRO is not responsible for the privacy practices or the content of such Web sites or of its cosponsors.
ASTRO also uses outside companies to ship orders, to engage in conference, meeting and course planning and registration, and to process credit cards when billing users for products and services. ASTRO will endeavor to ensure that these third parties do not further use or disclose Your Personal Information for any purpose other than providing the products or services.
ASTRO will also share information as explained in Principle 5. These third parties may not be bound by this Privacy Policy, and You should contact them directly for information on their use of Your data.
Members may opt-out of receiving future physical or electronic mailings, surveys or other information that is not directly related to the operation of ASTRO (such as Membership renewal notices) by contacting ASTRO using any of the following methods:
- Mail to the following postal address:
Webmaster
The American Society for Therapeutic Radiology and Oncology
8280 Willow Oaks Corporate Drive
Suite 500
Fairfax, VA 22031 - Call the following telephone number: (703) 502-1550
- Fax the following telephone number: (703) 502-7852
5. Optional Consent to Share and Receive Information
ASTRO may share Your information with carefully selected and screened organizations, including other associations, educational institutions, government agencies, corporate members, etc. These other organizations are not bound by this Privacy Policy, and You should contact them directly for information on their use of Your data.
6. Disclosure of Personal Information
The ASTRO Web Site may store and disclose Personal Information as allowed or required by applicable law, including but not limited to making disclosures that are necessary or advisable to: (a) conform to legal or regulatory requirements or comply with legal process; and (b) protect the rights, safety or property of ASTRO, the ASTRO Web Site or others (including but not limited to other providers, suppliers and vendors), or the users of the ASTRO Web Site or the public.
7. Public Forums
The ASTRO Web Site makes chat rooms, forums, message boards, and/or news groups available to its Members. Please remember that any information that is disclosed in these areas becomes public information, and You should exercise caution when deciding to disclose Your Personal Information.
8. Accountability
If at any time You believe that the ASTRO Web Site has not adhered to these principles, please notify The American Society for Therapeutic Radiology and Oncology, 8280 Willow Oaks Corporate Drive, Suite 500, Fairfax, VA 22031, and ASTRO will use good faith efforts to determine and correct the problem.
9. Freedom to Act
In addition to the above, ASTRO may exercise all rights allowed by applicable law.
10. Contacting ASTRO’s Web Site
Webmaster
The American Society for Therapeutic Radiology and Oncology
8280 Willow Oaks Corporate Drive
Suite 500
Fairfax, VA 22031