Build interest in your brand with promotional and advertising opportunities that encourage attendees to visit your booth. Stand out from the crowd with these powerful traffic drivers and secure one of the many opportunities at ASTRO to build brand recognition.
For the most up-to-date specifications and descriptions, select the promotional opportunities below, or use the side navigation to view sponsorship opportunities.
Ten highly-visible directional signage featured in Exhibit Halls – Easily visible sign measures 4’ x 8’
Specifications: Display area: 48" wide x 24" high
Deadline: July 29, 2025
The Annual Meeting Portal launches at the same time Annual Meeting registration opens. The Annual Meeting Portal enables attendees to search sessions, abstracts and exhibitors. Rotating ads provide your company a great opportunity to reach attendees in advance of the meeting as well as throughout the meeting. Each display links to the website of your company’s choice and will include post-meeting analytic data.
Ad specifications: Desktop - 320px x 1,200px; Mobile - 1,200px x 200px
Please include url for ad to link to.
Deadline: July 30, 2024
Three issues will be published during the meeting on Sunday, Monday and Tuesday, September 28, 29 and 30. These oversized, full-color publications are distributed on site to Annual Meeting attendees. These newspapers include day-by-day schedules, meeting highlights and important ASTRO and radiation oncology news.
Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning (digital distribution averaging 14,000 to 17,000). The electronic PDFs have an average open rate of 62% and are also posted on ASTRO’s website, giving you even more ad visibility during and after the Annual Meeting
| DISPLAY OPPORTUNITY | One Edition* | Two Editions | Three Editions |
|---|---|---|---|
| Inside Front Cover | $8,000 | $12,000 | $15,000 |
| Inside Back Cover | $8,000 | $12,000 | $15,000 |
| Center Spread, No Insert | $12,000 | $18,000 | $24,000 |
| Outside Back Cover | $12,000 | $20,000 | $37,000 |
| Full Page | $4,000 | $7,000 | $8,500 |
| Half Page | $3,000 | $5,000 | $6,000 |
*(Sunday, Monday or Tuesday)
Insertion orders due July 21, 2025.
To learn more about the advertising opportunities for these popular meeting publications, contact the Corporate Relations team.
Placed in high-traffic areas, your logo and messaging are sure to be seen by thousands of attendees on these stacking display cubes located in the Convention Center. With multiple panels (four per cube x three cubes), the messaging can repeat, or be different on every surface.
Specifications: Each cube is 36" x 36". Three cubes will be stacked on each other for a total height of 9' for maximum impact.
Deadline: July 29, 2025
$12,500 per location
Located in the main lobby, these column wraps offer lots of space for your messaging and act as an entrance to the grandest of escalators welcoming attendees to the exhibition area.
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
Possibly the most coveted real estate in the convention center! Think of New York’s Times Square and you’ll have a good idea of the impact these large digital screens will have as attendees enter the convention center lobby.
Specifications: Static or video advertisement with no sound. Will rotate with one ASTRO Annual Meeting graphic during the entirety of the show.
Accepts PNG, JPG, MOV or MP4 file format
Deadline: Contact the Corporate Relations Department
As attendees enter the main lobby, they are greeted with six hanging double-sided banners just waiting for your branding.
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
Raise your company’s profile with Early Career radiation oncologists and physicists by sponsoring this unique space for them to gather and network from Saturday to Wednesday. The Lounge will be home to the popular Speed Mentoring Sessions which will be held on Sunday, Monday and Tuesday and additional programming is being planned to take place in the Lounge to make it a “happening” place for Early Career meeting attendees. Sponsorship includes recognition in the Early Career and Mentoring Lounge.
Specifications: Sponsorship recognition will include signage within the Lounge.
Deadline: July 29, 2025
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
Exhibitors will have the opportunity to co-host the Exhibit Hall Networking Reception and choose from custom food and bar packages. Co-hosts will be recognized on the website, in the Exhibitor Directory and on a menu card distributed to attendees as they enter the Exhibit Hall. For more information or to secure your package, contact John Barrett at [email protected].
These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of eight graphic opportunities. The same or different artwork files can be provided for each square face.
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
Accessing attendees’ emails just got easier with your clickable advertisement appearing on key Annual Meeting highlight emails. Two separate emails will be sent directly to ASTRO registrants' inboxes in the weeks leading up to the 2025 Annual Meeting. Be one of four clickable advertisements sent in each email, dates TBD.
Specifications: 300 pixels x 140 pixels, .jpg file. Please include URL for ad to link to.
Deadline: Ad artwork and links are due two weeks prior to the email send date.
Any attendee who cares to linger at one of the 10 strategically placed high-boys won't miss your messaging conveniently located on each tabletop.
Location: Main cross aisle of the Exhibit Hall
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025>
Place your clickable advertisement on every hotel confirmation email sent to attendees that book their housing through ASTRO, an estimated 5,000 emails.
Specifications: 300x250 .jpg file. Please include url for ad to link to.
Deadline: May 1, 2025
Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.
Specifications: Contact the Corporate Relations team for more information.
Deadline: July 11, 2025
Place your company’s branding on these designated hydration stations and help quench the thirst of ASTRO attendees.
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
$8,000 per company
Speed networking is a fast and efficient way to expand your business contacts. Take advantage of this efficient way to host your target audience, share your products, services and new technologies while exchanging important contact information. No better ROI than this offering!
Specifications: Contract the Corporate Relations Department
Deadline: TBD
Located outside the Exhibit Hall in a highly trafficked area, this seating lounge boasts a large banner available to showcase sponsor’s own messaging.
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
Your company will have the chance to brand multiple items in this highly trafficked area. Abstracts selected for this category, which typically number close to 2,000, will be displayed on 42” touch screen monitors. Posters will still be grouped by disease site, and all presenters will have a scheduled time to discuss their poster, so we anticipate a large volume of traffic in this area during presentation times. Sponsors will have an opportunity to brand this unique area. Sponsors receive the following:
Specifications: Contact the Corporate Relations Department
Deadline: July 29, 2025
Besides their suitcase, all attendees will want to make sure to pack this handy “Know Before you Go” brochure. This mailer is sent to all registered attendees just before the Annual Meeting with your company’s insert included. If that isn’t enough, this also includes an international attendee-specific email advertisement going to nearly 1,000 emails with an impressive 70% open rate.
Specifications: Contact the Corporate Relations Department
Deadline: TBD
Reach the many attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Digital Daily News. This email newsletter, sent each morning of the Annual Meeting (Sunday-Wednesday, with a wrap-up Thursday), is a must-read for attendees. The Daily News includes information on the day’s events, brief recaps of the previous day’s events and expert commentary on research from the meeting. The Daily News is sent to all Annual Meeting attendees, including on-site registrants, and all ASTRO members. Two ad locations are available per email. For more information, contact ASTRO’s Corporate Relations team.
We are excited to once again offer the Product Showcase at ASTRO 2024. Attendees are always looking for new and exciting products and services in the radiation oncology industry. The Product Showcase provides a unique platform to promote your company’s products, maximize sales interest and generate more traffic to your booth. The Product Showcase is prominently featured on the Annual Meeting Portal and on site, the Product Showcase will be featured on a highly visible, electronic billboard near an entrance of the Exhibit Hall.
View the application for more information.
Deadlines:
Print: June 13, 2024
Show Daily News: June 13, 2024
Place your clickable advertisement on every registration confirmation email sent to attendees that register for the 2025 ASTRO Annual Meeting, an estimated 5,600 emails.
Specifications: Contact the Corporate Relations Department
Deadline: May 1, 2025
The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pickup. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in Washington, DC. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.
Download the application and contract or contact ASTRO Exhibits Management for more information. Inserts due to advance warehouse on September 11, 2024.
If you have a lot of information to share and want it lit up for all to see, this four panel lightbox on the main concourse is a great way to capture the attention of attendees!
Specifications: Size: 86.25" x 23.46875"
Sizing is per panel.
Deadline: July 29, 2025
One of the most popular items ASTRO produces, and for good reason, is the Schedule-at-a-Glance. This pocket-sized foldout meeting guide contains an easy-to-read meeting schedule, guide and map. Sponsor will have the opportunity to work with ASTRO for premium back cover placement on the guide.
Specifications:
Your custom artwork will be on display on seven official shuttle buses providing continuous service from Saturday through Wednesday. Enjoy maximum exposure to attendees of the Annual Meeting who will be able to see the buses at the convention center and throughout the city.
Specifications: Contact the Corporate Relations Department
Deadline: August 8, 2025
Enhance your company's exposure with a premium backlit sign to highlight your company's display in the main concourse.
Specifications: Size: 25.1875" x 77.125"
Deadline: July 29, 2025
Location: In the Exhibit Hall leading toward the Poster Hall
Specifications: Contact the Corporate Relations Department
Deadline: TBD
