Ten highly-visible directional signage featured in Exhibit Halls – Easily visible sign measures 4’ x 8’
Specifications: Display area: 48" wide x 24" high
Deadline: July 30, 2024
The Annual Meeting Portal launches at the same time Annual Meeting registration opens. The Annual Meeting Portal enables attendees to search sessions, abstracts and exhibitors. Rotating ads provide your company a great opportunity to reach attendees in advance of the meeting as well as throughout the meeting. Each display links to the website of your company’s choice and will include post-meeting analytic data.
Ad specifications: Desktop - 320px x 1,200px; Mobile - 1,200px x 200px
Please include url for ad to link to.
Deadline: July 30, 2024
Join the fun, recharge your batteries and gather with colleagues as you step into the game zone and enjoy a break from your day! Need a brain break? Want to crush your colleagues in a spirited game of shuffleboard? Located in the back of the Exhibit Hall in Hall A, the ASTRO Game Zone is a place for attendees and exhibitors to take a break from their day and have a little fun. A variety of activities and games will be available in this area, don’t miss out on the fun!
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Three issues will be published during the meeting on Sunday, Monday and Tuesday, October 1, 2 and 3. These oversized, full-color publications are distributed on site to attendees of the Annual Meeting. These newspapers include day-by-day schedules, meeting highlights and important ASTRO and radiation oncology news.
Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning (digital distribution averaging 14,000 to 17,000). The electronic PDFs have an average open rate of 42% and are also posted on ASTRO’s website, giving you even more ad visibility during and after the Annual Meeting
| DISPLAY OPPORTUNITY | One Edition* | Two Editions | Three Editions |
|---|---|---|---|
| Inside Front Cover | $8,000 | $12,000 | $15,000 |
| Inside Back Cover | $8,000 | $12,000 | $15,000 |
| Center Spread, No Insert | $12,000 | $18,000 | $24,000 |
| Outside Back Cover | $12,000 | $20,000 | $37,000 |
| Full Page | $4,000 | $7,000 | $8,500 |
| Half Page | $3,000 | $5,000 | $6,000 |
*(Sunday, Monday or Tuesday)
Insertion orders due July 26, 2024.
To learn more about the advertising opportunities for these popular meeting publications, contact the Corporate Relations team.
Reach the many attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Digital Daily News. This email newsletter, sent each morning of the Annual Meeting (Sunday-Wednesday, with a wrap-up Thursday), is a must-read for attendees. The Daily News includes information on the day’s events, brief recaps of the previous day’s events and expert commentary on research from the meeting. The Daily News is sent to all Annual Meeting attendees, including on-site registrants, and all ASTRO members. Two ad locations are available per email. For more information, contact ASTRO’s Corporate Relations team.
Specifications: Each cube is 36" x 36". Three cubes will be stacked on each other for a total height of 9' for maximum impact.
Deadline: July 30, 2024
Back by popular demand! Include your ad on the back cover of the full color City Guide Insert. This printed insert is a four- to eight-page tear-away booklet inserted into the center of the Sunday edition of the printed Daily News, which is distributed on site in the convention center. Content will showcase all there is to see and do in Washington, DC, including:
Location: Main Lobby, Level 2, two locations
Specifications: 384x1664 pixels
Accepts PNG, JPG, MOV or MP4 file format
Deadline: August 19, 2024
New sponsor opportunity for the 2024 Annual Meeting in Washington, DC! Raise your profile with Early Career radiation oncologists and physicists by sponsoring the Early Career and Mentoring Lounge. ASTRO has carved out a unique space for the Early Career meeting attendees to gather and network from Saturday to Wednesday. The Lounge will be home to the popular Speed Mentoring Sessions which will be held on Sunday, Monday and Tuesday this year and additional programming is being planned to take place in the Lounge to make it a “happening” place for Early Career meeting attendees. Sponsorship includes recognition in the Early Career and Mentoring Lounge.
Choose from one of the following locations:
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Exhibitors will have the opportunity to co-host the Exhibit Hall Networking Reception and choose from custom food and bar packages. Co-hosts will be recognized on the website, in the Exhibitor Directory and on a menu card distributed to attendees as they enter the Exhibit Hall. For more information or to secure your package, contact John Barrett at [email protected].
These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of eight graphic opportunities. The same or different artwork files can be provided for each square face.
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Be one of four clickable email advertisements that go directly to ASTRO annual meeting registrants’ inboxes in the weeks leading up to the 2024 Annual Meeting. Choose from one of two dates available:
September 13, 2024
September 20, 2024
Ad artwork and links are due two weeks prior to the email send date.
| Display Opportunity | Cost |
|---|---|
| Inside Front Cover | $10,000 |
| Inside Back Cover | $10,000 |
| Outside Back Cover | $12,000 |
| Tab 1 - Exhibitor Listing by Name | $8,000 |
| Tab 2 -Exhibitor Listing by Product | $8,000 |
| Tab 3 - Industry-Expert Theater | $8,000 |
| Full Page | $5,000 |
| Half Page | $2,500 |
Deadline: TBD
Display your corporate branding on 10 hand sanitizing stations with double-sided signage located in high traffic areas of the Exhibit Hall. Each station includes a 18” x 72” double-sided area for branding.
Deadline: July 30, 2024
Any attendee who cares to linger at one of the 10 strategically placed high-boys won't miss your messaging conveniently located on each tabletop located in the main cross aisle of the Exhibit Hall.
Place your clickable advertisement on every hotel confirmation email sent to attendees that book their housing through ASTRO, an estimated 5,000 emails.
Specs: 300x250 .jpg file. Please include url for ad to link to.
Deadline: April 12, 2024
Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.
Contact the Corporate Relations team for more information.
Deadline: July 1, 2024
Located outside the session room hallway in a high traffic area, this seating lounge boasts a dynamic digital display available to showcase the sponsor’s own messaging. Sponsors receive the following:
Specifications: Contact the Corporate Relations Department.
Deadline: July 30, 2024
Your company will have the chance to brand multiple items in this highly trafficked area. Abstracts selected for this category, which typically number close to 2,000, will be displayed on 42” touch screen monitors. Posters will still be grouped by disease site, and all presenters will have a scheduled time to discuss their poster, so we anticipate a large volume of traffic in this area during presentation times. Sponsors will have an opportunity to brand this unique area. Sponsors receive the following:
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Take advantage of ASTRO's eagerly anticipated premeeting mailer sent to over 3,000 attendees by including your own insert just before the Annual Meeting. If that isn't enough, this also includes an international attendee-specific email advertisement going to nearly 1,000 emails with an impressive 70% open rate.
We are excited to once again offer the Product Showcase at ASTRO 2024. Attendees are always looking for new and exciting products and services in the radiation oncology industry. The Product Showcase provides a unique platform to promote your company’s products, maximize sales interest and generate more traffic to your booth. The Product Showcase is prominently featured on the Annual Meeting Portal and on site, the Product Showcase will be featured on a highly visible, electronic billboard near an entrance of the Exhibit Hall.
View the application for more information.
Deadlines:
Print: June 13, 2024
Show Daily News: June 13, 2024
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Location: Concourse
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Place your clickable advertisement on every registration confirmation email sent to attendees that register for the 2024 ASTRO Annual Meeting, an estimated 5,600 emails.
Specs: 728x90 .jpg or .png file. Please include url for ad to link to.
Deadline: May 16, 2024
The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pickup. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in Washington, DC. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.
Download the application and contract or contact ASTRO Exhibits Management for more information. Inserts due to advance warehouse on September 11, 2024.
Increase your exposure by utilizing all four sides of this attractive lightbox in the main concourse.
Specifications: Size: 86.25" x 23.46875"
Sizing is per panel.
Deadline: July 30, 2024
ASTRO provides attendees with a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule, guide and map. Sponsor will have the opportunity to work with ASTRO for premium recognition placement on the guide.
Specifications:
Double-sided hanging banners are prominently displayed along the session
room concourse.
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Your custom artwork will be on display on eight official shuttle buses providing continuous service from Saturday through Wednesday.
Enjoy maximum exposure to attendees of the Annual Meeting who will see the buses at the convention center and throughout the city.
Specifications: Contact the Corporate Relations Department
Deadline:TBD
Enhance your company's exposure with a premium backlit sign to highlight your company's display in the main concourse.
Specifications: Size: 25.1875" x 77.125"
Deadline: July 30, 2024
Location: In between Concourse Hall A and B
Attendees will enjoy free wireless internet throughout the convention center. Your corporate logo will appear on the wireless landing page and any relevant signage.
Specifications: Contact the Corporate Relations Department
Deadline: TBD
