Health and Safety Measures

ASTRO is facilitating measures that seek to ensure optimal health and sanitary conditions in all environments where in-person interactions take place during the 2022 Multidisciplinary Head and Neck Cancers Symposium. To assist in ensuring the safety of all attendees and exhibitors ASTRO will be requiring all attendees and exhibit booth personnel to attest that they have been fully vaccinated against COVID-19 prior to receiving their badge and entering sessions. In cases where an attendee or exhibitor has a valid medical or religious exemption, a negative PCR COVID-19 test within 72 hours of arrival to the JW Marriott Phoenix Desert Ridge Resort and Spa will be required. In addition, all attendees and exhibitor booth personnel will be required to wear a mask while at the 2022 Multidisciplinary Head and Neck Cancers Symposium Sessions and Exhibit Hall, except when eating or presenting. ASTRO is working with the city of Phoenix and will follow or exceed all recommended Centers for Disease Control and Prevention (CDC) safety protocols and will comply with all federal, state and city regulations. We will continue to closely monitor all guidelines and regulations and will update these safety protocols as appropriate. Attendees, staff, exhibitors, exhibitor appointed contractors, vendors and members of the labor force should stay home if they have tested positive for COVID-19, are waiting for their COVID-19 test results, have COVID-19 symptoms, or if they have been in close contact with a person who has tested positive for or who has symptoms of COVID-19.

ASTRO will continue to monitor federal, state and local recommendations and will update these protocols and measures as appropriate. The most up-to-date version can be found on this page.

General safety and wellness measures include but are not limited to:

• Hand sanitizing stations
• Mask requirement for everyone at the 2022 Multidisciplinary Head and Neck Cancers Symposium Sessions and Exhibit Hall
• Cleaning between sessions
• More space in session rooms

Please see below for more details regarding general safety and wellness measures.

Venue

The JW Marriott Phoenix Desert Ridge Resort and Spa is incorporating all COVID-19 protocols and safety measures. If you wish to find out more please contact the hotel directly at 480-293-5000 or visit their website.

Modified Layouts

• Attendees will notice updates in the seating layout or availability of seating so that individuals can maintain appropriate physical distancing.
• Signs will be posted to remind attendees about physical distancing, including unique visual cues such as tape and floor decals throughout the meeting.

Hand Hygiene and Respiratory Etiquette

• All attendees, staff, exhibitors, exhibitor appointed contractors, vendors and members of the labor force are asked to be mindful of their hand hygiene and wash their hands frequently (for example, before, during, and after using a keyboard or touch screen, or after touching garbage) with soap and water for at least 20 seconds and increase monitoring to ensure adherence.
• If soap and water are not readily available, attendees can use hand sanitizer that contains at least 60% alcohol and rub their hands until dry.
• We encourage guests to avoid singing or shouting, especially indoors.
• Please be mindful of coughing and sneezing practices to reduce the spread of germs by using a tissue or the inside of the elbow. Keeping hands clean can help prevent the spread of serious respiratory illnesses like influenza and COVID-19. 

Exhibit Hall

• Signage will be placed at entrance of Exhibit Hall and in key traffic points to promote physical distancing and healthy hygiene recommendations.
• Hand sanitizing stations will be placed in high traffic areas throughout the Exhibit Hall.

Additional Resources

• Center for Disease Control
• World Health Organization
• Arizona Department of Public Services